Privacy Policy

Who we are

oAI is an internal workplace assistant operated by DreamFarm Agency ("we", "us"). It is used by our employees to record and summarise meetings, search internal documents, and manage department access. It is not a consumer product and is not offered to the general public.

What we collect

• Account information. Your name, email address and profile picture, either entered directly or provided by Google when you sign in with your Google Account.
• Google Calendar data. If you grant it, we read calendar events (title, time, organiser and attendees) so the assistant can identify scheduled meetings and the people in them. We never delete calendar events.
• Creating meeting links. If you turn on automatic meeting handling, we add a Google Meet link to events you organise so the assistant can join and record them. This is the only change we make to your calendar, it applies only to events you organise, and it is off unless you switch it on in your account settings.
• Meeting content. Audio recordings, transcripts and summaries of meetings recorded through the product, together with the list of participants.
• Documents you upload, including any CV you choose to add to your employee profile.
• Usage records needed to operate and secure the service, such as sign-in times and error logs.

How we use it

We use this data only to provide the product to our own staff: authenticating you, recording and transcribing meetings you take part in, attributing who said what, showing colleagues an internal directory, and enforcing who may see what. We do not use it for advertising, we do not sell it, and we do not use Google user data to train generalised machine-learning models.

Google user data

oAI's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Calendar access is optional. You can disconnect it at any time from your account page in oAI, or revoke it directly from your Google Account at myaccount.google.com/permissions. Revoking access does not delete your oAI account.

Who can see your data

Access inside oAI is restricted by role. Meetings are private to the people who took part in them. Personal details — date of birth, phone number, home address and any CV you upload — are visible only to you and to HR, never to colleagues generally. We do not share your data with third parties except the infrastructure providers needed to run the service (hosting, speech-to-text and language-model processing), and only to the extent required to deliver it.

Storage and retention

Data is stored on servers we control. Google refresh tokens are encrypted at rest and are never displayed, logged or shared. We keep meeting recordings and business records for as long as they remain useful to the company; you may ask us to delete your personal data or your account at any time.

Your choices

• Disconnect Google Calendar without losing your account.
• Delete a CV you have uploaded.
• Ask for a copy of your data, or for it to be corrected or erased.

Contact

Questions or requests about this policy: farzad.h.dfa@gmail.com